The Delegation of the European Union in Jordan is seeking to recruit an Accounts Clerk for the Administrative Section. The person appointed will be offered an unlimited contract on terms appropriate to his/her position.
Job Location: Delegation of the European Union Amman- Jordan.
Tasks will include:
ACCOUNTING ASSISTANT TO BUDGET AND ACCOUNTS SECTION:
Budget, Accounting and Human Resources Management
Financial initiating agent. Preparing the monthly financial reporting for the Head of Administration
Controlling bank balances for all currencies, by executing monthly replenishment requests & managing the internal transfers between accounts.
Managing all account’s corrections & regularizations.
Budget forecasting & revision whenever necessary.
Managing the suspense accounts HB with HQ, in addition, to other intermediate accounts such as social security, advances on missions …etc.
Budget commitment validation and creating new commitments lines whenever necessary.
Conduct audit checks on payments and ensure conformity with contractual obligations (orders, leases, contracts etc.) Prepares accounting vouchers and checks batches.
Performing periodic reconciliation between Accounting system (ABAC) and Missions system (MIPs) when instructed by HOA.
Back-up for Admin Assistant and Assistant Accountant
Calculation of end of service entitlements for resigned local staff;
Back up for the Delegation’s liaison officer for the social security dept.;
Calculation of local staff overtime;
Assist in the publication of new vacant posts and screening CVs;
Prepares the local staff income tax forms;
Back up for entering data in edel-hrm (recruitment files of local agents & temporary staff) and HR Delegation and generation of payroll and salaries in E-DEL-HRM;
Prepares letters for the bank, visa requests and hospitals;
Verification of the reimbursements and authorizations for the medical sickness insurance claims for local staff;
Liaise with IT to insure readiness of PC (network connection…etc.) for newly recruited staff;
Manages the record of the rent payments for the Delegation, Residence and the Officials houses & follow up with the accounting dept. for payments;
Participates in the preparation of the yearly budget and its submission to Headquarters; Follow up of the execution of the authorized budget;
Organize and perform periodic control procedures;
Follow up on relevant accounting regulations and instructions from Headquarters;
Contribute to set up, optimize and implement standards for internal controls;
Provide information and give presentations on financial and budgetary procedures;
Assist and support for the launch and selection procedures for procurement and launch of calls for proposals and tendering;