Administrative and Finance Assistant, ECHO Damascus
Opportunity type : Job Opportunities
The European Commission’s European Civil protection and Humanitarian aid Operations (ECHO), funds relief operations for victims of natural disasters and conflicts outside the European Union. For humanitarian aid, the Commission works with about 200 operational partners, including United Nation agencies, the Red Cross/Crescent movement and non-governmental organizations (NGOs). Aid is channelled impartially, straight to victims, regardless of their race, ethnic group, religion, gender, age, nationality or political affiliation.
As a part of the Syria country team, the administrative and finance assistant of the Damascus Office, Syria will carry out activities such as:
Budget & Finance: Prepares the annual budget and its amendments, reviews and ensures eligibility and accuracy of invoices, creates orders and payment, prepares bank and petty cash disbursements, reviews the draft monthly financial reports, performs monthly financial closures, follows-outstanding cash advances, conducts cash count, monitor the monthly cash position and forecast reports, Maintains the petty cash boxes, cheque books, ensure that bank account statements are updated, maintains the budget forecast, manages financial archives.
Human Resources: Assists in the recruitment process, prepares employment contracts, prepares & pay monthly salaries, maintains an overview of expatriate staff’s visa and residence permit, maintains national personnel files, follows-up office rolling plan, follow-up Medical/Accident insurance, carries out briefing of newly recruited personnel.
General Administration Support: Drafts administrative and financial notes, updates Fiche Bureau, report any irregularities with financial, administrative, personnel or logistic matters, plays an active role in procurement of goods and services for office, maintains records of lease and service contracts, manages vehicle taxes and insurance, coordinates exemption requests and follows-up VAT reimbursements status with the EU Delegation, maintains the electronic filing structure, maintains and updates administrative and financial files, maintains appropriate contacts with government offices and officials of various local organisations, deals with travel arrangements for the office personnel.