Administrative assistant, EU Delegation to Jordan

Opportunity type : Job Opportunities
Share on

The EU Delegation to The Hashemite Kingdom of Jordan offers a post of Administrative Assistant . Under this post, the recruited person will be attributed functions depending on the needs of the Delegation. Upon recruitment, the successful candidate will occupy a specific job function as Administrative Assistant – this job function may be changed in accordance with the needs of the Delegation.

Administrative Assistant for Operational, Admin Support and Resources- Administration section.

  • Encoding of internal documents (officials/CA’s & local agents payments) into ABAC as initiating agent.

  • Holds the supporting document of the Imprest account under responsibility HoA.

  • Checks their correspondence to the legal commitment goods, checks correspondence to services or works received.

  • Prepares local payments (cheques & E-Bank) for payments approved in ABAC, prepares Cash Receipt vouchers if requested, and prepares the supporting documents to enter into Imprest Account, execute payments.

  • Prepares & calculates wages sheets, payrolls and acknowledgment of receipt as well as the matching bank transfer orders and cash payments to be presented to the signature of HoA and HoD.

  • Keeps and properly files all the accountancy related documents able to give evidences for financial & budgetary control.

  • Prepares accounting vouchers and checks batches.

  • Checks on the accountancy program on PC for any discrepancy between written records and electronic data bases under the supervision of HoA.

  • Collaboration on budget forecasting & revision.

  • Budget commitment validation and creating of new commitments.

  • Responsible to assemble all relevant data necessary to draw up the budget request as well as all engagements & contracts liable to be entered in the budget proposal.

  • Initiating & follow up on specimen signature cards together with Brussels & local bank whenever needed.

  • Checks the correspondence between the amount paid and the contractual engagement taken (orders, leases, contracts etc.)

  • Sub-delegate of signatures

  • Private calls control & payments collector

  • Execute on HOD’s utilities/ domestic staff budget and entertainment expenses, under the supervision of the HoA

  • Organise ECHO payments under the supervision of the HoA

  • Back-up for Accountant and Assistant of the accounts

  • Backup for protocol.

  • Coordinate cleaning staff plan.

  • Responsible for management of drivers.

  • Backup for Procurement and contracts (Low and Middle Value)


Countries covered:

  • Jordan