Algeria
Egypt
Israel
Jordan
Lebanon
Libya
Morocco
Palestine *
Syria *
TunisiaOffice support agent, EU delegation to Lebanon
Opportunity type : Job Opportunities
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Areas of responsibilities/tasks:
Assist in section management
- Provide secretarial assistance to the different Financial Managers
- Replace the secretary of the Head of Section (during her absence) and provide assistance to the Head of Section in the service management
- Record annual leaves and sick days and missions/trainings and report them to the administration
- Ensure that the section related issues are organised and updated and can be easily retrieved
- Follow up with staff on deliverable and ensure their submission within deadlines as per the directives of the head of section
- Keep appointments
- Screen calls and visitors
Support to Financial Managers
- Preliminary analysis of payment requests (upon Financial Managers’ request)
- Encode and follow-up of bank accounts and legal entities in internal system (ABAC)
- Encoding and publication of local calls for proposals and calls for tenders
- Take part to information sessions for call for proposals (write down questions and answers for publication)
- Assisting Financial Managers in managing tenders and proposals
- Apply common filing system to existing archive
- Organisation of the archives in accordance with Head Quarter’s rules
- Archiving documents according to filing system
Correspondence Management
- Edition of letters, faxes, etc.
- Take minutes of meetings
- Answer inquiries when requested
- Distribute and keep records of all mail that is dispatched or received by the section
Countries covered:
-
Lebanon
Closing date
1 December 2017
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