Office support agent – EU Delegation to Libya

Opportunity type : Job Opportunities
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The EU Delegation to Libya offers a career within an international environment in the post of Office Support Agent. The EU Delegation’s size is over 20 people (a gender balanced team). The place of employment is Tripoli.

Under this post the successful candidate will cover the post of Office Support Agent, which can be changed based on the needs of the Delegation. He/she will integrate into the Cooperation section, will report to the Head of Cooperation and will provide general administrative support, including document management, internal communication, organization of meetings, logistical needs and information provision.

The Delegation adopts a gender balance policy. The post proposed is a post of local agent group IV.

The jobholder will in particular be responsible for:

  • Collect, sort and distribute incoming and outgoing correspondence;
  • Keep record of incoming correspondence, using appropriate archiving software programs;
  • Carry out routine secretarial tasks on request (such as photocopying, registering, classifying and destroying documents);
  • Store, reproduce, circulate and/or retrieve documents on request;
  • Welcome, instruct and inform external visitors, in accordance with security rules;
  • Collect the visitors’ ID and fill out the visitors register;
  • Ensure that the correct staff have been informed of the visitors’ presence;
  • Make travel arrangements and hotel reservations;
  • Deal with the transport requirements of the Delegation’s staff;
  • Update contacts database;
  • Provide occasional logistics, secretarial and administrative support when required;
  • Any other duties as and when required by the Head of Cooperation and the Head of Delegation.

Countries covered:

  • Libya