Office Support Agent in the Finance and Contracts Section, EU Delegation to Lebanon

Opportunity type : Job Opportunities
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The European Union Delegation to Lebanon, Beirut offers the post of Office Support Agent (Local Agent Group IV) in the Delegation’s Finance and Contracts Section. The team consists of 13 people and there are occasional atypical working hours.
Under this post, the recruited person will be attributed functions depending on the needs of the Delegation, and on the changes of these needs. The successful candidate will serve under the supervision and responsibility of the Head of Finance and Contracts Section, providing support, expertise and assistance in the secretarial field.

Following main tasks and duties are currently required: 

  • Provide secretarial assistance to the different Financial Managers;
  • Replace the secretary of the Head of Section (during her absence) and provide assistance to the Head of Section in the service management;
  • Format, edit, and synthesize reports and documents;
  • Record annual leaves, sick days, missions and trainings and report them to the administration;
  • Overall organizational and administrative assistance in the section;
  • Maintenance of section’s files, classification, filing, and registering of correspondence and documents;
  • Relations with external parties (keep appointments, screen calls and visitors);
  • Encoding and publication of local calls for proposals and calls for tenders, as well as other tender related tasks;
  • Distribute and keep records of the mails that are dispatched or received by the section;
  • Receive and register guarantees and amendment;
  • Prepare VAT exemptions letters and follow up;
  • Prepare letters of payments;
  • Drafting of correspondence and meeting minutes in the absence of the secretary of the Head of Section;
  • Logistical support to the organization of meetings/events/missions;
  • Any other task or ad hoc tasks relating to the activities of the Section and the Delegation.

The base salary will depend on relevant and verified employment experience; the exact salary range will be communicated upon finalizing the recruitment. There is a competitive benefits package, subject to certain conditions, including personal leave days and public holidays, health insurances and a retirement savings plan.

Countries covered:

  • Lebanon