Secretary to the Cooperation Sections, EU Delegation to Israel

Opportunity type : Job Opportunities
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The European Union Delegation to the State of Israel is looking for a:Secretary (LA3 position) to the Cooperation Sections.

Essential duties and responsibilities:

Provide secretarial and administrative support to the Cooperation Sections, especially the following duties:

  • Ensure the effective administrative functioning of both sections i.e., among others: ensure timely registration of the mail and emails, draft replies and ensure follow up; handle telephone calls and enquiries; archive and file office records, ; support the sections in the organisation of their field visits in country and abroad;
  • Assist the teams in the preparation and implementation of the external audits and expenditure verifications;
  • Contribute to the organisation of external meetings and workshops;
  • Organise internal meetings, take and draft minutes, including assisting and providing administrative support to evaluation committees in the framework of procurement procedures;
  • Assist the teams in encoding data/uploading documents to internal IT platforms;
  • Spot translate short texts/documents from Hebrew into English;
  • Replace the Delegation’s receptionist in her/his absence, when needed.

Countries covered:

  • Israel