The ECHO Amman is seeking to recruit one Administrative Assistant to be based in Amman (Reference: AA 2018-03). As part of the Jordan country team, the Administrative Assistant of the Amman Office, Jordan will carry out activities such as:

• Human resources and administrative support, including recruitment, staff files, training follow-up, welcome package, staff presence follow-up, support in preparation of contracts, assisting administration and finance tasks, maintaining expatriate staff visa and residence, following-up on protocol issues;
• Secretarial duties, including registering correspondence and communications, drafting correspondence, maintaining the filing and reference systems, ensures efficient and effective internal and external communication, provides assistance with respect to scheduling of meetings, maintains the stock and distribute stationery supplies;
• Front-desk service and telephone communications services, including monitors visitors to the office, manages and operates the switchboard, answering telephone, transmits messages, receives, registers and dispatch all office communication, assists in preparation for meetings, updates office staff contact list, keeps list of names, addresses and telephone numbers of stakeholders;
• General Administration Support, including provides administrative support, plays the focal role for the mission of all staff and leave requests, facilitate travel arrangements for staff, arranges hotel accommodation for visitors, maintains field trips schedule, organize and maintain a filing system for the secretarial related files, translates and interprets.