Main Tasks and Responsibilities:

• To prepare Calls for Contributions and to participate in their distribution;
• To process applications and maintain rosters and databases;
• To participate in the recruitment, selection and deployment of international contracted staff; process applications and maintain rosters and databases as appropriate, in co-ordination with CPCC;
• To establish and maintain contacts with Contributing Third States facilitating the participation of their nationals to the Mission;
• To establish and maintain contacts with Contributing Third States facilitating the participation of their carry out assignments in management and co-ordination of all human resources related issues;
• To apply Human Resources/Personnel Policies and Procedures;
• To advise in preparation of Job Descriptions and Standard Operating Procedures;
• To implement the selection staff policies and processes job applications as per CPCC rules
• To maintain records related to staff selection;
• To advise in preparing and managing deployment of personnel, contracts, letters of appointment, contracts, reassignments, redeployments, termination;
• To provide briefings, advice and assistance on human resources and other administrative issues to Member States;
• To participate in the preparation of administration related plans and reports;
• To undertake any other related task in the BSE team as requested by Head of Mission/Deputy Head of Mission.

Mission Specific Tasks and Responsibilities:

• Establishes and maintains contacts with the Member States and other international actors as well as the civil society at Brussels Level;
• Supports HR, logistic, finance, procurement and contracting processes;
• Uses legally established policies and procedures in line with the EU legislation and regulations, as applicable to the CSDP Missions;
• Liaises as appropriate with the CPCC and FPI3 for operational and administrative matters of the Mission at Brussels level;
• Provides assistance to the Mission departments related with all HR, logistic, finance, contracting and procurement matters;
• Assists in the development of internal Mission support procedures.
• When required also to assist the mission on reporting matters and other materials required by CPCC.
• Coordinates the standardization of procedures among missions with other BSEs’, as appropriate
• To optimize the usage, the BSE can be double hatted to cover EUBAM Rafah mission.

The following are essential requirements in respect of civilian international experts to the Missions for all Job Descriptions:

Education and Training

The candidates should have a recognised academic qualification under the European Qualifications Framework (EQF), or equivalent, at a level specified in the individual job descriptions.

Knowledge

The candidates should have knowledge of the EU Institutions and Mission Mandate, particularly related to the Common Foreign and Security Policy (CFSP), including the Common Security and Defence Policy (CSDP).

Skills and abilities

Language Skills – Spoken and written proficiency in the working language of the Mission. Certain positions may require higher language skills further specified in the individual job descriptions.

Communication and Interpersonal Skills – The candidates must have excellent interpersonal and communication skills, both written and oral. In particular, they must be able to write reports in the working language of the Mission.

Organisational skills – The candidates must have excellent organisational skills, with the ability to prioritise work to meet deadlines, and a concern for order and accuracy.